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  • Overseeing a Multicenter Clinical Trial: Our Experience in Creating a New Model

    Final Number:

    Bree Burks, RN, MSN; Chesney Oravec, BA; Emily Gilchrist, BS, MPH; Stephanie Smith, BS, MA; J Mocco, MD, MS

    Study Design:

    Subject Category:
    Ischemic Stroke

    Meeting: AANS/CNS Cerebrovascular Section 2015 Annual Meeting

    Introduction: The model for overseeing multicenter clinical research trials continues to evolve. In the late 1990’s electronic medical records became more common across institutions. Subsequently, the integration of the World Wide Web into clinical care enhanced the ability to connect clinical and research data across multiple sites. For years, research data has been handled in a hybrid fashion with the use of hard-copy and electronic sources for data entry and verification. Recently, leaders behind multicenter clinical trials have incorporated electronic data capture (EDC) systems in an effort to store multicenter clinical trial data in a secure and structured environment. The implementation of EDC’s has led to better control and accuracy of data; however, many aspects of multicenter clinical trial workflow are still captured in a hard-copy format. Therefore, the oversight of these additional components is still subject to an in-person, on-site review.

    Methods: While the paper-based model focuses on reviewing hard-copies of patient records long after the data originates at the point of care, new models must allow for real-time oversight of clinical trial data. In conjunction, the source documentation needed to recreate the clinical trial data, as well as the ongoing regulatory and compliance documentation associated with a clinical trial, should be readily available for remote review. In order to promote best practice and effectively utilize current technology, the Food and Drug Administration released guidance in August of 2013 encouraging sponsors to focus on risk-based and centralized monitoring techniques.

    Results: na

    Conclusions: The Cerebrovascular Clinical Research Office (CCRO) at Vanderbilt University has recently implemented a risked-based monitoring model that incorporates a comprehensive electronic trial infrastructure. The CCRO has identified many advantages with the incorporation of this new method. These advantages have led to a significant cost-savings, increased protocol and regulatory compliance, a heightened level of accountability for all involved parties, and a more streamlined approach to ensuring data accuracy. In conclusion, the CCRO’s experience incorporating a new monitoring model has been one full of exciting challenges and opportunities for originality.

    Patient Care: The remote monitoring model effectively decreases the time and cost of clinical research while increasing productivity and accountability. This model is leading to increased clinical research opportunities for patients who may benefit by giving them access to new, investigational treatments. This model may also benefit science and humankind by better understanding individual disease processes and treatments for them.

    Learning Objectives: By the conclusion of this session, participants should be able to describe the differences between the traditional, on-site, paper-based model and the new FDA supported, off-site, risk-based remote monitoring model. Participants should be able to identify strengths and weaknesses of both and be able to discuss the importance of this new model within the world of clinical and translational research.


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