FAQs

GENERAL QUESTIONS
Q: Where and when is the CNS Annual Meeting?
  The 65th CNS Annual Meeting will take place in New Orleans, LA at Ernest N. Morial Convention Center. The Annual Meeting dates are Saturday, September 26 - Wednesday, September 30, 2015.
 
Q: How many medical professionals attend the CNS Annual Meeting?
  The CNS Annual Meeting attracts approximately 3,000 medical professionals.
 
Q: When is the Application Deadline for exhibit space?
  The Priority Booth Application Deadline was March 31, 2015. All other applications are received on first come, first served basis until space is sold out.
 
Q: Is exhibit space available? How do I get more information?
  Space will be assigned after the March 31 space application deadline based on the priority point system. Follow the steps below to sign-up today! Download a copy of the CNS Exhibitor Prospectus, Application and Interactive Floor Plan from the CNS web site or contact the CNS.

Congress of Neurological Surgeons
10 North Martingale Road, Suite 190
Schaumburg, IL 60173-2294
Toll Free: 877 517 1CNS
Phone: 847 240 2500
Fax: 847 240 0804
E-mail: exhibits@cns.org
 
Q: How is space assigned?
  All exhibitors submitting their application before the Application Deadline of March 31, 2015, are assigned based on the following:
  • Number of consecutive years of participation in the past five (5) CNS Annual Meetings.
  • Number of booths occupied during the past five (5) consecutive CNS Annual Meetings.
  • Date of receipt of the exhibit application and deposit in the CNS office.
  • Booth size and proximity of competitive companies on the exhibit floor.
After the Application Deadline, exhibit space is assigned on a first-come, first-served basis while available.
 
Q: What is the standard booth size?
  Booths are available in 10' wide x 10' deep increments. Island booths are available using this model (20'x20' minimum).
 
BADGES
Q: How do I reserve my exhibitor badges?
  Exhibitors may register for badges online or by completing and sending in an advance registration form. This information will be sent to the company contact through our housing and registration company, it will also be included in the online Exhibitor Service Kit which will be available June 18, 2015.
 
Q: What is the fee for exhibitor badges?
  Exhibiting companies may register up to five (5) employees free of charge for each 10’ x 10’ booth space purchased. All badges over the complimentary allotment are $100 each if reserved before August 28, 2015. Badges over the complimentary allotment secured after August 28 are $150 each.
 
Q: Where can exhibitors pick up badges and exhibit information?
  Badges may be picked up on site at the Exhibit Registration counter located in Ernest N. Morial Convention Center.
 
Q: Where can exhibitors correct or replace their badges?
  Before the August 28 deadline, changes or corrections can be processed online or using the advance registration form located in the online Exhibitor Service Kit. On site, exhibitors can have their badge(s) corrected or have a new one printed in the Exhibit Registration Area located at Ernest N. Morial Convention Center. All badges over the allotment issued after August 28 will be $150. Any changes to existing badges made onsite are assessed a $50 processing fee.
 
Q: What if I don’t know all the names of the individuals working in my booth prior to the Advance Registration deadline of August 28, 2015?
  Additions or changes made after August 28, 2015 must be made on site. All badges over the allotment issued after August 28 will be $150. Any changes to existing badges after the August 28 deadline are assessed $50 processing fee.
 
Q: I am not an exhibitor, but in the future I’d like to be. Can I have a pass to look around the Exhibit Hall?
  We do not sell passes to the Exhibit Hall; however, our exhibit manager would be happy to give you a guided tour of the Exhibit Hall on Wednesday, September 30, 2015. If you are interested please contact us at exhibits@cns.org and we can set up an appointment for a guided tour.
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HOUSING
Q: How do I reserve my exhibitor housing?
  Exhibitors can book housing online or by completing and sending in an individual housing request form. This form will be available in the online Exhibitor Service Kit on Thursday, June 18, 2015.

Exhibitor Group Housing blocks can also be reserved by sending in a group housing request form. This form is also available in the online Exhibitor Service Kit on Thursday, June 18, 2015. The hotel room deadline is August 27 (based on availability).
 
Q: How can I receive Opening Reception tickets?
  As a thank you to Exhibitors staying within the CNS Housing Block, the CNS will provide a maximum of two (2) complimentary tickets to the Opening Reception on Sunday evening for each 10’ x 10’ booth contracted (up to a maximum of 24 tickets). Exhibitors staying outside the CNS Housing Block may purchase tickets to the Opening Reception on site on a first-come, first-served basis.
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EXHIBIT DATES & TIMES
Q: What are the Exhibitor Registration hours?
 
Saturday, September 26 7:00 AM - 5:30 PM
Sunday, September 27 7:00 AM - 7:30 PM
Monday, September 28 6:30 AM - 4:30 PM
Tuesday, September 29 6:30 AM - 4:30 PM
Wednesday, September 30 6:30 AM - 2:00 PM
Note: The CNS Opening Reception will be held Sunday from 6:45 – 8:30 PM.
 
Q: What are the Exhibit Hall Hours?
 
Monday, September 28 11:00AM - 4:45 PM
Tuesday, September 29 11:00 AM - 4:45 PM
Wednesday, September 30 10:00 AM - 1:00 PM
 
Q: What time can I enter the Exhibit Hall?
  Exhibitor personnel will be permitted on the exhibit floor at 10:00 AM on show days and must vacate thirty minutes after the daily closing of the Exhibit Hall, with the exception of the last day.
 
Q: What are the Installation Dates/Hours?
 
Saturday, September 26 8:00 AM - 4:30 PM
Sunday, September 27 8:00 AM - 4:30 PM
  Exhibitors with a 1,600 square foot booth or larger may begin installing their booth on Friday, September 25, 2015 from 8:00 AM - 4:30 PM.
 
Q: What are the Dismantling Dates/Hours?
 
Wednesday, September 30 2:00 - 8:30 PM
Thursday, October 1 8:00 AM - 12:00 PM
  Dismantling exhibits prior to 2:00 PM on Wednesday, September 30, is strictly prohibited.
 
Q: Am I required to provide a certificate of insurance?
  Yes, please see page 2 of the Exhibitor Application titled “Insurance & Liability,” for specific guidelines regarding your certificate of insurance. The CNS requires a hard copy of your insurance certificate to be mailed to the CNS office; no e-mails or faxes will be accepted.
 
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BOOTH QUESTIONS
Q: How do I get electric, furniture, housing, floral, cleaning Internet service, etc., for my booth?
  The Exhibitor Service Kit will be available online through the CNS General Contractor, Freeman Decorating, beginning June 18, 2015. Freeman will e-mail CNS Exhibitors a personalized link to the online kit in June.

Your booth space must be paid in full prior to accessing the kit.

All forms should be completed in advance of the meeting to ensure that adequate labor, equipment, etc., is available for an easy setup.
 
Q: Can I hang signs and banners in my booth?
  Banners or other identification suspended or otherwise separated from the booth itself are only permitted in Island Booths with prior approval from the CNS and Ernest N. Morial Convention Center.
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ACTIVITIES & FUNCTIONS
Q: What can I do if I want to set up a separate meeting for my customers or sales staff?
  Exhibitors may request function space to conduct special non-educational meetings/activities. A Function Space Request Form will be included in the Exhibitor Service Kit on June 18, 2015.

The deadline to request space is July 17, 2015.
 
 
Q: What days and times may I hold my meeting functions?
  A Function Space Request Form will be included in the Exhibitor Service Kit on June 18, 2015. The form will include dates/times available for exhibitors to hold meetings. Corporate staff meetings can be held at any time during the Annual Meeting, September 28-30, as long as the exhibit space is staffed.
Saturday, September 26 All day
Sunday, September 27 All day until 3:00 PM and after 8:30 PM
Monday, September 28 Prior to, but ending no later than 7:00 AM
12:30 PM - 2:00 PM
After 5:30 PM
Tuesday, September 29 Prior to, but ending no later than 7:00 AM
12:30 PM - 2:00 PM
After 5:30 PM
Wednesday, September 30 Prior to, but ending no later than 7:00 AM
11:30 AM - 1:00 PM
After 2:15 PM
 
Q: My company would like to conduct a Satellite Symposium during the CNS Annual Meeting. How do I get started?
  To hold a Satellite Symposium, your company must be an official 2015 CNS Exhibitor. A representative from the official exhibiting company must submit a completed Satellite Symposia application with payment to conduct the symposium. View Satellite Symposia Guidelines.
 
Q: Can exhibitors attend educational courses or auxiliary tours during the CNS Annual Meeting?
  Exhibitors may attend the General Scientific Sessions free of charge once all attending doctors have been seated. Exhibitors may purchase tickets for Luncheon and Dinner Seminars on site if tickets are available. Exhibitors may NOT register for Practical Courses. Exhibitors may purchase tickets to evening Auxiliary events.

Note: Exhibit booths may not be left unattended at any time during Exhibit Hall hours.
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MARKETING OPPORTUNITIES
Q: How do I attract more attention during the meeting?
 
  • Promotional Opportunities - Gain visibility for your products, promote your brand and drive traffic to your booth with these promotional opportunities and more available at the CNS Annual Meeting.
 
  • Product & Technology Showcase - Give attendees a glimpse of your newest products, services and technologies by demonstrating them live from our Product & Technology stage. Make a greater impact by having one of your reputable consultant physicians be the speaker. There are only a limited number of time slots available. Deadline: Friday, July 17, 2015.
 
  • In-Booth Product Demonstrations - Interactive product demonstrations are a great way to generate excitement among attendees and CNS will help you with promotion. Deadline: Friday, July 17, 2015.
 
  • Dr. Bag Room Drop - Invite medical professionals to visit your booth by enclosing product literature or promotional flyers. All attendees staying at the CNS headquarter hotel will receive their doctor bag by 6:00 AM on Monday, September 28 – delivered to their hotel room. Deadline: Friday, August 28, 2015.
 
  • Raffle/Drawing - You may conduct a raffle or drawing from within your booth. Requests for approval of in-booth contests, raffles, and giveaway items are due on Friday, July 17, 2015. Contact the CNS for more details.
Q: I’d like to give away a few things at my booth, what process do I need to go through?
  Please send a sample or PDF proof of your giveaway item to the CNS for review and approval by Friday, July 17, 2015. All items, except the exhibitor’s own products and literature, must be approved by the CNS prior to the meeting.

Items must be of minimal value, primarily designed for the education of patients or healthcare professionals. Items must NOT have value to healthcare professionals outside of his or her professional responsibilities.